SWOLEMATES 2023

IT’S BACK!!! 

Covid may have knocked this event out the last couple of years, but we could feel the love in the air!

Here are the basics: This is a mixed partner event with two divisions. Are you in a relationship with a fellow functional fitness practitioner? Maybe you’re married to one, maybe you’re dating one, maybe you’re not “labeling” it yet, but you’ve probably seen each other naked at some point. We have the “Actually Mating” division just for you! 

But, what if you aren’t in a relationship with someone you can team up with? Not to worry, we have the “Just Friends” division as well.

So, get yourself a partner and get ready for a great partner event to end the season with!

There will be one written movement standard for this event, but scaling will be allowed. If you do scale a movement your team is just eliminated from prizes. Scores will still be shown on the leaderboard. ONLY the workout scaled will be denoted on the leaderboard as “scaled”. “Scaled” scores will fall below all “RX” scores on that workout. Scaled movements will still be judged on your standard.

LEX ARTIS SCALING POLICY

Lex Artis events will have ONE WRITTEN STANDARD for an event.  If you perform the workout as we have it written in the full event write up, you have competed as prescribed.  

Unless we state otherwise, WE ALLOW SCALING AT ANY OF OUR EVENTS!  Athletes can choose to scale ANY MOVEMENT, ANY REP COUNT, ANY WEIGHT to meet their own personal abilities.  Once you scale any part of the written workout your score will be entered into the leaderboard as a “scaled” score and it will fall below any team’s score that did that workout (scored part of a workout) as prescribed.  We will still judge you on your new standard, we will still keep your score, and it will still show up on the leaderboard.  You will not however be eligible for the podium.  If you only scale one scored part of one workout, that is the ONLY score that will show up on the leaderboard as “scaled”, all others will show that you did them as prescribed.  

IF you choose to scale a workout or part of a workout, YOU MUST LET YOUR JUDGE KNOW PRIOR TO STARTING THE WORKOUT.  You do not need to email us days or weeks ahead of time letting us know (this can be 100% a gametime decision.

VOUCHER USE

If you are using a voucher, you may follow the directions on the back of the card as soon as the event is announced publicly.  IF you redeem a voucher before the event opens for registration to the public, we will have a direct link sent to you that will allow you to register EARLY for the event while using your discount code.

You must email us (info@lex-artis.net) to redeem your voucher and your email MUST include the code on the front of your voucher!  Emailing us a photo for the front of the card is just as good.  This does mean that you MUST actually have the voucher (or, the code from the front of the card).  If you have lost your voucher/code, you are not able to redeem it.

LEX ARTIS EVENT REFUND POLICY

24 HOUR CANCELLATION RULE

Once you sign up for an event, you have 24 hours to withdraw for a 100% refund.  Requests MUST be made via email to info@lex-artis.net and time stamped within 24 hours of your registration receipt.  

GREATER THAN 30 DAY RULE

24 hours after your registration until 30 days prior to the event the MAXIMUM REFUND GRANTED WILL BE 50% of your registration fee MINUS PROCESSING AND PLATFORM FEES.  

30 DAY RULE 

At 30 Days prior to the event THERE WILL BE NO REFUNDS GRANTED

ALL REFUND REQUESTS MUST BE SUBMITTED VIA EMAIL TO INFO@LEX-ARTIS.NET.  NO OTHER FORM OF COMMUNICATION WILL BE HONORED FOR REFUNDS.

  • ASKING FOR A CREDIT TO A FUTURE EVENT IS A REFUND
  • HOW MANY TEAMS WE MAY OR MAY NOT HAVE ON A WAITING LIST 

DOES NOT CHANGE OUR REFUND POLICY

INJURIES DO NOT CHANGE THIS REFUND POLICY

LEX ARTIS TEAM CHANGES POLICY

After you sign up for an event, the team captain (the person who signed up via Throwdowns.com) will have a Throwdowns Account (username and password).  That team captain has the ability to login to www.throwdowns.com and get into the team details for the event.  From there they can edit teammates, team name, shirts, division, etc.  You do NOT need to email Lex Artis to make changes to your registration.

AT 30 DAYS PRIOR TO THE EVENT DATE THIS FEATURE IS TURNED OFF (this is when we export information to process shirt orders and make heat schedules) 

**Lex Artis reserves the right to turn this editing feature off earlier than 30 days prior**

**Changes to team information CAN POSSIBLY be made within 30 days, but requests must be sent to info@lex-artis.net.  Changes requested are not guaranteed in every situation**

LEX ARTIS TRANSFER POLICY

Transferring your registration to another individual or team is 100% depending on the event itself.  For some events this is a very easy swap.  Other events can ONLY handle transfers when you are replacing yourself or your team with someone of the same gender, division, weight needs, etc.   ALL TRANSFER REQUESTS must be emailed to INFO@LEX-ARTIS.NET.  NO OTHER FORM OF COMMUNICATION WILL BE RESPONDED TO FOR TRANSFER REQUESTS.   All requests are handled on a case by case basis.  If we are able to accommodate your request there is NO FEE involved with processing a transfer. 

LEX ARTIS WAITING LIST POLICY

Once an event sells out, the ticket option will automatically change to WAITLIST SPOT ONLY.  There will be a 100% NON REFUNDABLE fee of $5/athlete (total fee will depend on individual or team size).  Waitlists will be limit to 10% of the total capacity of the event itself.  If/when a spot opens up, an invoice will be generated and sent to the email address that signed up for the waitlist.  That person will have 3 days to pay the invoice to secure their (or their team) spot in the event.  If the invoice is NOT paid, the invoice will be cancelled and they will be dropped back down to the bottom of the waiting list.  

At 30 days prior to the event, the 3 day rule on the invoice will NO LONGER BE IN EFFECT.  IF a waitlist still exists at that time ALL teams on the waiting list will be emailed and the spot will be given on a first come, first serve basis.

E-mails requesting to be added to waiting lists will NOT be honored.  

LEX ARTIS WORKOUT RELEASE POLICY

Lex Artis Event Management reserves the right to release workouts for events whenever we see fit.  Our general rule is 30 days prior to an event.  If an event has multiple dates it will be 30 days prior to the FIRST weekend  

LEX ARTIS PHOTO POLICY

By signing up for an event you are NOT guaranteed to get photos of yourself (or multiple photos of yourself).  We do our best to capture the event, but there are 100-200 of you and only one photographer.  If guaranteed photos of yourself are a priority you must bring your own photographer to shoot only you from behind the caution tape.  This doesn’t change the fact that we do TRY OUR BEST to get photos of everyone competing.

Photos will ALWAYS be posted within one week (7 days) of the event taking place.  Photos will be placed into an online album and shared via social media.  The link will also be posted to our website.    Photos can be downloaded from this link.  You are welcome to download and use these photos however you wish.  

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